How does this wording for Wedding save-the-date insert sound?
January 27, 2010 by
Filed under ixtapa travel
We are having a destination wedding, and sending out save-the-date magnets with our engagement photo and other relevant info. We want to send the following letter along with the Save-the-date, as we believe the nature of a destination wedding requires a little more elaboration.
Please look over this letter, and let me know if anything sounds strange, is worded peculiarly, is not a good way to phrase, etc. Basically, would you make any changes?
Thanks in advance!
—-
Dearest Family and Friends,
With deep love in our hearts, we, Daniel XXXXXXX and Christina XXXXX, are pleased to announce our engagement to be married. We have planned a destination wedding in Ixtapa, Mexico on Saturday April 17, 2010. Please know how very special you are to us, and that we would be honored by your presence at our wedding.
Do the nature of the a destination wedding, we have enclosed our save-the-date cards nine months in advance. Hopefully, this will provide you with ample time to consider your ability to attend. A formal invitation will follow within the next few months. At that point, we humbly request a swift RSVP, as it is our understanding that planning a wedding from a distance takes a great deal of time.
We do, however, recognize that the decision to have our wedding abroad may be cost-prohibitive for some, and will impact the number of guests who are able to attend. We realize this, and are sympathetic with the situation. We would of course be saddened by your absence and miss you greatly, but we want you to know that we would truly understand. For those who cannot make it, we will arrange for you to receive a courtesy filming of the wedding as captured by our cinematographer, so that you are able to share in our experience in some way.
For those of you who are able to attend, we have worked hard to make your travel arrangements as quick and easy as possible. As a courtesy to our guests, we have reserved a travel agent, Ms. XXXXX from XXXX, to assist you in your travel plans. We have worked closely with Ms. XXX to ensure that our guests have affordable travel and hotel packages to choose from. She can be reached Monday thru Friday from 8:00am to 5:00pm at XXXXX. Of course, you may certainly schedule your travel plans on your own if you wish. For those of you who prefer the latter option, we would like to recommend the following travel sites for booking: farecast.com, hotwire.com, priceline.com, travelocity.com, and expedia.com
In closing, we would like to reiterate our deep gratitude to those who are able to share in our special day, and our sincere understanding to all who cannot. We remain enthusiastic and optimistic for the upcoming joyous occasion. Thank you for your continued love, kindness, and support.
With love in our hearts,
Daniel and Christina
I wrote this at 2am last night, so if there are any typos, please forgive! (and point them out to me, please) 
KRISTY: Yes, I too have a wedding website on my save-the-date magnet. The website contains all this info. But we think it’s important to cater to traditionalists and the elderly, who generally prefer everything in printed form, and are not necessarily as computer savvy. Surely, we would want to make sure the have access to this information, and that they have it early.
In addition, you and D4Prez missed main point of this letter: to assure our guests that we would understand if they cannot make it, and to not make anyone feel left out. While this may be unnecessary for a hometown wedding, we feel this expression is of utmost importance in a destination wedding, which is by nature, prohibits so many people from attending and runs the risk of people feeling left out.
I think I shall trim a little bit off, but actually, Jennifer V has it right- on regular stationary, the letter is not long at all, but only appears so on the Yahoo!Answers format
wow. someone’s hyperverbal! way way too much info. it’s a given you’re giving people tons of time to make travel plans. that’s the point of a save the date, so that goes without saying. don’t kill yourself with the expense of sending a video to people who can’t come! I mean do that for close family only, not for the other 50 people who can’t come, that’s too much. it’s nice to list the travel agent’s name and number but office hours? TMI. you really come off like a control freak in this letter IMO.
I think this is absolutely great!!
It’s a little long, but it is very informative!! And professionally sweet.
I think that sounds great, you used proper wording, and your wrote all of this so people are able to understand how you feel if they won’t be able to make it. I love the idea of having a cinematographer. Another idea…and this all depends on how close most of your guests live to you, but if you don’t have very many RSVPs, you could always have a small reception once you get back from Mexico…say a month after the wedding?!
nicely done.
one note tho
“Do the nature of ” should read “due to the nature of”
best wishes
Very nicely put.
I did see a couple typo/gramatical errors, but assume you will have those edited out/corrected?
(paragraph 2, a/the destination wedding, for instance)
Aside from that, your wording was gracious and flowed well.
I hope it all turns out great!
Keep in mind that on the page you are limited to on Yahoo Questions is *not* the size of a page of letterhead. What looks to be a doozie of a paragraph on the narrow page here, will more than likely take up very little space on actual letterhead or stationary.
Also the flowery language is completely appropriate for an invtation or similar. Don’t cut that out. It’s what makes a formal invitation stand apart from “hey you, wanna come ?”.
You do not sound controlling or overbearing. You sound like a young bride who is excitedly planning a very special event and wants to make sure it goes well and that no one feels left out, even if they can’t come.
Forgetting about the typos, its WAAAAAY too long.
Keep paragraphs 1, 4 and 5 and be done with it (and with paragraph 5 you might need to re-word the “reiterate” part).
It reads great, but too long. Edit out some of the flowery bits and condense it some.
I think a letter like that is extremely unnecessary. There is way too much information on it. It also way too long, nicely worded but way too long! We are having a destination wedding as well. We sent out Save the date cards that announced our wedding and the date and location. It was very simple, but it also had a link to our wedding website on it where we have listed all of the necessary information that is needed to travel there. I would recommend doing that. That letter seems like a bit much. Just my personal opinion. Go to http://www.wedshare.com you can get a wedding website with your own personalized URL for $70 for 24 months and it has great templates to create your site. Good Luck!
oh and just so you know the brides name always goes first.